Typical project structures
The ranges below are broad planning estimates for the US market, not quotes. Specialized or regulated work can cost substantially more.
| Engagement | Typical planning range | Best for |
|---|---|---|
| Readiness and opportunity assessment | $2,500–$10,000 | Prioritizing use cases and roadmap |
| Focused workflow pilot | $5,000–$25,000 | Testing one measurable process |
| Multi-system implementation | $20,000–$100,000+ | Production integration and controls |
| Advisory or optimization | $2,000–$10,000/month | Ongoing delivery and governance |
What drives the price
- Number and quality of source systems
- Need for custom software or API work
- Document and data variability
- Accuracy, privacy, and compliance requirements
- Training, change management, and support
- Monitoring and human-review workflows
How to buy a pilot
Ask for a written baseline, target KPI, assumptions, acceptance criteria, ownership, security approach, exception path, and total first-year cost. Avoid proposals that promise a percentage of automation before reviewing real workflow data.
Budget rule: compare total first-year cost with conservative annual savings. The free ROI calculator helps expose which assumptions matter most.